Did You Know: You Can Custom Design Your Ideal Meeting Space With New Tools?

You want to optimize your meeting space or conference room to ensure every remote or in-person participant has seamless communication capabilities, can easily schedule times without conflict, and can be seen and heard perfectly. That’s awesome! But…how do you know which devices you need, what is compatible with what, where do you put things in the room, and how do you know the system you choose will work with everybody’s devices? These are all terrific questions that can be answered easily without hiring an outside company that might charge you an arm and a leg. 

Today’s intelligent room design platforms let you virtually map out your space, select and position hardware, and instantly visualize how everything will work together. Brands like Yealink, HP/Poly, and Jabra now offer design configurators and system-building tools that recommend compatible microphones, cameras, speakerphones, displays, and mounts based on room size and use case. Whether you’re outfitting a small huddle room, a mid-size classroom, or a large boardroom, these tools allow you to tailor audio and video performance with precision.

Let’s take a more in-depth look at some of these tools. 

Yealink Room Configurator

This tool makes it easy to design and implement your ideal meeting space. When you get started, you choose which conferencing provider you prefer. Next, you choose the number of seats and the size/type of room. You then choose your preferred product form (Zoom Room Application or PC Mode), select a Yealink Core Kit, preferred peripherals, accessories, mounting hardware/cables, and preferred service plan. You are then presented with a 3D diagram (device placement included), wiring diagram, and seating diagram. Yealink provides you with each part number and description of the recommended devices. 

Yealink has a multitude of video conferencing devices that are compatible with multiple platforms. Some popular options include:

• Yealink MS Teams Room System for Small-to-Medium Rooms MVCS40-C4-000 – 1103833: Designed for small to medium conference rooms, providing a complete solution for seamless collaboration. The standard setup includes the high-performance MCore Pro mini-PC, the MTouch E2 touch panel, and Yealink’s innovative SmartVision 40 audio and video integration device.
• Yealink 1203684 Android Video Collaboration Kit A10-020: An all-in-one video collaboration bar for workspace and huddle rooms. The A10 brings an excellent audio experience in huddle rooms, even in full-duplex mode, and ensures everyone can be heard and supports cloud video platforms like Microsoft Teams and Zoom, so no room PC is required.

HP/Poly Room Configurator

An easy-to-use tool that provides flexibility and options to meet your needs. First, you select the size of your room. Next, you can choose your preferred platform (Teams, Zoom, etc). When you select your platform, the virtual diagram will update with the placement of the devices that are compatible. When you click “view solution,” you are provided with the recommended devices with descriptions and data sheets, a camera coverage diagram, and a cabling diagram.  

HP/Poly has many video conferencing devices that are compatible with multiple platforms. Some popular options include:

• Poly Studio X52 All-In-One Video Bar 8D8K2AA#ABA: Designed to enhance the experience in hybrid meeting settings. An all-in-one video bar to streamline and elevate meetings by providing cutting-edge audio and video features.
• Poly Studio R30 Plus USB Video Bar and BT Remote with HP USB-C Dock G5 9U3U1AA: A simple, powerful solution for small meeting rooms, featuring a video bar, easy-connect dock, and remote control. Connect any compatible laptop with a single USB-C cable for top-quality video, wide 120° camera framing, and clear audio with smart noise reduction. 

Jabra Room Congurator

Use Jabra’s easy-to-navigate configurator to build your ideal meeting room from scratch or explore predefined templates for inspiration. If you choose to configure your room from scratch, you will choose your preferred platform (Teams, Zoom, etc), choose your room size, choose your table shape/size, preferred connection mode, operating system, device placement, video device options, and accessories.  When you’re finished, you’ll receive a complete configuration package, including detailed wiring diagrams.

Jabra has a multitude of video conferencing devices that are compatible with multiple platforms. Some popular options include:

• Jabra Panacast 50 Room System for Zoom Rooms 8601-432: A comprehensive solution for small to medium-sized rooms. In partnership with Lenovo, Jabra delivers innovative video collaboration experiences designed for effective hybrid work. This trusted combination simplifies video conferencing, enhancing productivity.
• Jabra Panacast 50 Video Bar System MS & TC, US Charger-A 8501-232: Featuring world-leading professional audio and a unique 180° field of view – with a state-of-the-art Android processor, for future-ready, no-PC-needed instant collaboration. With an intuitive installation and setup that makes it easy to deploy and manage.

Once you design your room, let one of the VoIP experts help you get all the devices you need. The solutions and tools recommended above can not only save you time and money but will also help relieve the headache of making sure placement, compatibility, cost, etc., are taken care of. These can also help future-proof your investment by ensuring the technology is scalable and interoperable with platforms like Microsoft Teams, Zoom, or Google Meet. If you have any questions or comments, leave them below, chat with one of our VoIP experts at www.voipsupply.com, or call us at 1-800-398-8647.