There has been a lot of buzz surrounding Sangoma’s SIPStation and FAXStation lately, so we figured we’d make a video!

There are and will always be tons of decisions when it comes to choosing who you want to handle your VoIP Services, and we understand that at VoIP Supply. That’s why we created the CloudSpan MarketPlace! Between CloudSpan and our knowledgeable staff of solutions consultants, shopping around for VoIP Service has never been easier. But then we came across Sangoma’s SIPStation, and well, it got even easier.

As time moves on there are always going to be innovation and changes when it comes to VoIP, and right now SIPStation seems to be paving the way with their powerful features like trunk groups and concurrency bursting (just to name a few).

If you are interested in learning more about SIPStation by Sangoma, then check out the video, and see what our solutions consultant, Brian Hyrek, think are the top 5 reasons to consider using SIPStation by Sangoma.

skype-tipsSkype is nothing new to most of us. We all love how simple and straightforward Skype is. It probably only takes you less than 30 minutes from downloading to dialing your first call through Skype.

You think you already know all about Skype? Well, there might still be some features that will surprise you! Check out the 7 Skype tips and tricks in this post to see what they are!

#1 How to Make Calls from Skype Contact Listskype-5

Do you know you can start a Skype call by double-clicking on a contact? Here’s how:

  1. Click Tools >> Options >> General Settings
  2. Check the box: When I double-click on a contact start a call

Pretty easy, huh?

#2 How to Hide or Show the Skype Moving Pencil

You must have noticed that when you are chatting with someone on Skype message, there’s a pencil image moving showing you that someone is editing his/her message. Not a big fan of this feature? No problem. Here’s how you can hide it and have more privacy:

  1. Click Tools >> Options >> IM & SMS >> IM Settings >> Show Advanced Options
  2. Uncheck the box: Show when I am typing

 

#3 How to Clear Skype Chat History

Erase your chat history in Skype is easy. Just follow these two steps:

  1. Click Tools >> Options >> IM & SMS
  2. Click IM Settings >> Show Advanced Options >> Clear History

Be aware though, once you clear your history, you can’t restore the messages! So think twice before you hit the button! You can also adjust the time frame that you want to keep your history by selecting the drop-down menu.

#4 How to Get Keyword Notifications on Skype

Too many messages that you don’t have time to read them all? Use Skype’s Keyword Notifications to get notified only when certain words are mentioned in the IM window. Here’s how:

  1. Click Conversation menu>> Notification Settings
  2. Select the radio button: Notify me only if these words are mentioned.
  3. Type in the keywords you’d like to receive notifications

Now you can sit back and focus on your work!

caller-id#5 How to Set Up the Caller ID on Skype

Caller ID shows your phone number when you make a call. You might want to set up this so people recognize you when you make Skype calls to landlines or mobile numbers.

  1. Click Skype menu >> Account. You will see a web page where you get more call related information
  2. Click Caller ID and select Country/Region and type in your Phone number.
  3. Click Verify Number.

You are all set. Test it out!

#6 How to Edit Your Last Message on Skype

Oops, made a mistake in the message that you just sent? Press the Up Arrow Key on your keyboard, Skype will automatically copy the text you sent and put in your chat box where you can correct and re-send.

 

#7 How to Transfer Skype Account Contacts

call-transfer Need a new Skype account but feel it’s tedious to re-add in all your contacts again? Let Skype do the work for you! You can easily backup all of your contacts from the old account and simply transfer them into the new one within minutes.

  1. Sign in your old account. Click Contacts and go to Advanced and select Backup Contacts to File.  
  2. Sign in your new account and click Contacts>> Advanced>> Restore Contacts from File

There you have it! Are you using any of the tricks I mentioned? What Skype features do you like to see? A hosted VoIP Service has a lot of useful and more advanced features, be sure to check it out too!cloudspan banner

Switching to VoIP can come with a lot of questions. There are always many things to consider, and sometimes important things can slip through the cracks.

At VoIP Supply, our experts are here to help you understand and craft the perfect VoIP solution. They have over a decade’s worth of knowledge and experience in the industry and can make any transition to VoIP, a smooth one.

While we are just a phone call away, we thought it would be cool to put this video together for you to consider one extremely important factor that is often overlooked. Your Local Area Network! Can it handle VoIP calls? Find out now!

voip-for-hotels

The hospitality industry is extremely competitive when it comes to pricing and services. Especially when customers can get all the information with just a few swipes or clicks on their smartphones and compare you and your competitors side-by-side within minutes.

That being said, how to stand out within that space has become a big topic. You might also be thinking that there’s no way you can achieve this without it costing your business a pretty penny……or is there? What if I told you there’s a way to be more competitive and save more? Let’s check out how VoIP not just reduces your costs but also generates more revenue for your hotel business!

Reduce Costs

Reduce Expansion Costs – VoIP networks reach anywhere with an Internet connection, therefore, when a hotel needs to add a new unit such as a fitness center or a dining area, no extra installation or cabling will be needed. You will also save a lot of trouble and money without closing the location or disturbing your guests for additional installation or maintenance.

Cut Infrastructure Costs – traditional hotels require separate networks to process telephones and data which involves extra costs of installing, wiring as well as the costs of management and maintenance. VoIP uses an existing data network, therefore, eliminating the need for separate networks and too much wiring. Besides, your VoIP service provider will be responsible for maintaining the infrastructure in the cloud, so you can save on the maintenance costs and the cost of hiring IT staff!

Lower Off-site Communication Costs – VoIP Service collects everything under one roof even when you are on the road. Because VoIP call rates are usually fixed regardless of the distance, you will be able to save costs on traveling and long-distance call rates and easily manage group communications from a single source.

Increase Revenue

Guest Phones – By providing your guest more paid communication services, your hotel can open up more business opportunities and generate additional revenue. For instance, VoIP allows you to offer your guests voicemail services, instant messaging, outbound calling, etc.

Customer Satisfaction – In the long run, VoIP service will improve your customer satisfaction and indirectly boost your overall revenue. Ex: Lower customer wait-time by using customized call routing on an inbound number and caller ID.

By integrating your VoIP system with your CRM system, you can also get access to guest information right from the same system, speeding up check-in/out process time and also process special requests such as taxi pickup notification and wake-up calls with more efficiencies. In this way, you can improve convenience and increase customer loyalty.

Effective CommunicationVoIP service comes with a lot of useful features such as Find Me/ Follow Me, Call Parking, IM, and advanced analytics which enables effective and efficient staff communications and management. Through the bring your own device (BYOD) solution, your staff can use their smartphones, laptops, or other devices when making calls or sending messages. With VoIP call features, your hotel will be more responsive to customer inquiries and resolve any issues in real-time.

These are just some of the benefits you can enjoy from deploying a VoIP system. VoIP is very flexible and has a lot of potentials. To learn more about how VoIP can help you achieve your business goals, contact one of our dedicated VoIP experts at 1-800-398-8647 today!

10-questions-to-askChoosing a VoIP service provider is not an easy task. To select the right VoIP service that you won’t regret, you will have to answer some questions regarding your application such as calling habits, your location, your budget, and the knowledge of your technical staff. Let me share with you the 10 must-ask questions you need to know when selecting a VoIP service provider!

 

10 Questions to Ask Your VoIP Service Provider

#1 Are you providing a premise or hosted service?

A managed (hosted) service provider reduces your resources and responsibilities while the premise option simply provides the voice network and you administer your own network.

#2 What hardware options are available for my hosted service?

Understand what kind of devices you and your employees need and make sure your service provider has the hardware selection options you want.

#3 What kind of customer service support do you have?

Seek out the service providers comment to investment in their technology and support services. Make sure they have a convenient support channel for you to reach out.

#4 Do you support E-911 or other service features?

Consider special requirements you may have for your business and ask your Cloud service provider if they have them covered. Sometimes it’s negotiable with some providers.

cloudspan_banner

#5 What services are included versus fee-based add-ons?

Some services a provider offers may cost you extra fees. So be sure to ask what services are included and what are not in the contract.

#6 How is the call quality?

If you choose a hosted system, on-site devices such as Quality of Service should be avoided. Make sure you can have good call quality you expect.

#7 How reliable is the service?

Will you experience any service downtime? In what situation can that happen? If you can’t have any downtime, ask if there’s any backup system or other solutions.

#8 Customer experience?

service-guide-imageHave they ever handled any customers who face the similar situation as yours? What were their experiences? Do they have case studies? You should also search customer reviews and ask questions if anything raises concerns.

#9 Do you have disaster discovery capability?

What happens to your data, recordings, and voicemails in the event of a disaster wiping out a service provider’s data center? Do they have a backup plan and will the service always be available?

#10 Depth of Service Level Agreement (SLA)?

Read the small print and ask questions if anything raise any concerns. Be aware of what happens when something goes wrong, beforehand.

Want to learn more? Check out our VoIP Service buyers guide or simply give one of our VoIP service consultants a call at 1-800-398-8647!

1 Month of Free VoIP ServiceWhat’s better than reducing your phone bills? We’ll tell you, getting your first month of VoIP service for FREE!

That’s right, now you can enjoy a month of free VoIP service when you sign up through the CloudSpan MarketPlace. This is a great opportunity to open up business opportunities and save a fortune. This promotion expires on June 30th. Take advantage of it before it expires!

If you are part of the VoIP Supply Partner Program you can take advantage of this promotion for your customers. Contact your VoIP Sales Representative at 800-350-1427 today for more details.

How Does It Work?

Step One: Contact our Solutions Specialist directly at 800-305-1427 or fill out the form below and we will reach out to you directly.


Step Two: Allow our solutions specialists to provide you with options for VoIP service and pair you with the right service provider for your needs.

Step Three: Sign up for VoIP service and enjoy your one month free VoIP service and the savings on your monthly phone bill!

It’s just that simple. Get started today!

Get Started Today!

toshiba-directionSince Toshiba announced their decision to wind-down their Telecommunication Systems Division (TSD), effective immediately, a lot of people are searching for alternative solutions to replace their current phone system. If you don’t have any replacement plans yet, don’t panic! Our VoIP specialists are here to give you some directions.

 

What are the Alternative Options to Toshiba Phone Systems?

Since Toshiba phone systems are all proprietary, switching out the system will involve replacing the entire phone system. This, understandably can seem like a daunting endeavor but seriously don’t panic! You can also see this as an opportunity to make a change for your business. Our VoIP specialists have come up with a three-step process below to help you find the best replacement option for your business.

 

Step One: List Out Your Requirements

Examine your business needs and list the requirements that must be met by the new phone system you are switching to.

 

Step Two: Plan Your Budget

How much capital expenditure do you plan to spend? Do you want to maintain your own PBX or go to the Cloud? Do you want to have custom applications? Do you have an on-site IT staff? All of these are questions that you must answer in order to assure that you are shopping for the best phone system for your business.

 

Step Three: Choose Your Ideal Type of VoIP System

There are basically two main types of VoIP systems available: Cloud Hosted VoIP and On-Premise VoIP.

hosted-vs-on-premise

Usually, for small to medium-sized businesses with a limited budget, a hosted VoIP system would be ideal since the service provider will provide most of the maintenance, which means you don’t need to have an on-site IT staff. Additionally, only a limited amount of VoIP hardware is required to get your system up and running, therefore, the upfront costs are relatively low.

For larger enterprises that desire customization, an on-premise VoIP system will give you more flexibility and independence. Although this option requires higher upfront costs to purchase the required VoIP equipment, it’s a great long-term investment as you own the equipment and save from the low monthly rates; however, we highly recommend checking out a hosted option as well. You will also benefit from the high scalability, customized applications, and migration support. See a variety of the on-premise solutions here.

cloudspan_banner

If you are still not sure where to start or you are concerned about your specific business situation, VoIP Supply’s CloudSpan MarketPlace is a great place to direct you to the best solution. If you’re interested in moving your system to a safer and more reliable solution, fill out the form below or dial 800-305-1427 to receive a free consultation with up to 3 potential VoIP service solutions from some of the most popular service providers on the market!

We Are VoIP Supply

Buffalo, New York, March 14th, 2017 – VoIP Supply, a leading VoIP solutions provider in North America, marked its 15th year anniversary with significant accomplishments in the CloudSpan Marketplace, a single platform that provides various cloud services to meet customers’ business needs.

In the past year, restructuring the CloudSpan Marketplace and the sales team to focus on proactive growth of service sales was a challenge for VoIP Supply but both are continually showing significant improvements the past 9 months.

CLOUDSPANToday, VoIP Supply’s CloudSpan Marketplace has grown mature, positioning for exponential growth in the current year and foreseeable future. The improved internal systems and processes satisfy new and existing customers with greater customer intelligence, increased team efficiency and effectiveness and a more personalized experience.

This year, VoIP Supply shifts the internal software platforms to more modern SaaS platforms and is expecting to see continuous improvements in customer experience and growth in the CloudSpan Marketplace as well as customer adoption of hosted VoIP services.

“The past 15 years have been a wonderful journey and a memorable adventure. I am extremely proud of what we have all been able to accomplish, the success that we have created, and the hundreds of thousands of customer interactions and solutions that we have been a part of,” said Ben Sayers, CEO and Founder of VoIP Supply. “We’ve experienced many great highs and have persevered through some of the lowest of the low. We’ve done so as a team and a family, working side by side with many great people over the years. I am thankful to all that have been a part of it and I’m grateful for all that we have been through.”

VoIP Supply Anniversary
About VoIP Supply

VoIP Supply, LLC (https://www.voipsupply.com) is your trusted source for everything VoIP; from our large selection of name-brand hardware to our CloudSpan Marketplace. VoIP Supply provides you with a fully staffed inbound call center with licensed, certified and highly trained VoIP experts that can help you with any problem you might have. Whether you are a home user, business, reseller or service provider, VoIP Supply has the products, experience and expertise to make your deployment a success.

VoIP Supply is a three-time Inc. 500/5000 honoree, listed by Business First as one of WNY’s Most Admired Companies, as well as being consistently ranked one of Western New York’s Best Places to Work. VoIP Supply is also the first Certified B Corporation in Western New York.

Our dedicated Solution Specialists are here to help, so call us today at 1-800-398-VoIP or visit our website at https://www.voipsupply.com

educational-institutions

As the cost of school supplies, textbooks, technology equipment, and other related expenses continue to increase, many educational institutions are looking for a way to reduce their costs – switching to a VoIP system can help you achieve that goal. While a lower monthly bill is the most common reason for deploying a VoIP system, there’s a lot of other benefits you may not have noticed yet. Therefore, today we are going to walk you through some of the popular VoIP service benefits that education institutions love!

#1 Minimum Maintenance

With a hosted VoIP system, you don’t need an IT staff to maintain your phone system. Your service provider will be responsible for the system maintenance, monitoring, and management. Simple house your phones and the VoIP service provider will deliver your VoIP service through the Internet connection.

#2 Easy to Set Up

A hosted VoIP system requires minimal VoIP hardware and low upfront costs. Therefore, it’s easy to set up and get started (usually takes a few hours). Setting up a phone system quickly is a big benefit for schools who can’t close down too long during semesters.

#3 Unified Communications System

You would love unified communications if you have students or faculty in a remote area. With a unified communication system, conducting a virtual seminar/class becomes an easy piece. Schools are able to connect students, faculty, parents from different channels (social media, apps, email, instant message, etc.) into one single system.

intercom #4 Paging/ Intercom Support

Paging and intercom support help educational institutions communicate efficiently especially during an emergency event. The integration of intercom and your VoIP system allows you to make important announcements right from your phone device.

#5 Phone Features

A VoIP system has a lot of potentials. Here we list out some of the popular features most school systems take advantage of:

  • Announcements – make announcements about school events, schedule changed, or an emergency.
  • Conferencing – conduct faculty meetings over telephones.phone-features
  • Auto Attendant – set automatic professional greetings and direct callers to the specific routing options.
  • Call Recording – record all important calls with parents, students, or faculty.
  • Call Park – place calls into specific parking locations such as classrooms or offices andpickup the call when you arrive the location.
  • Call Queuing – organize different school departments into queues so that callers can be routed to the right place.
  • Find me/ Follow me call routing – control how your calls are directed even when you are not at the school office.
  • Learn more.

Is your educational organization using a VoIP system? What do you benefit from it? Share with us!

upgrde-your-system-with-digium

magicJack imagemagicJack VocalTec, the popular VoIP service you might have seen on TV or at local drugstores, is known for its low pricing and simple setup process to billions of users across the world.

We’ve got a lot of customers asking about magicJack. “Can I replace my regular VoIP service with magicJack to reduce the service cost? Is it good enough for my business?” “What’s the difference between using regular VoIP service and using magicJack?”

To answer those questions, you have to first understand how magicJack works and what advantages and disadvantages it brings.

 

The Pros and Cons of magicJack

Just like other VoIP service providers, magicJack utilizes existing Internet connection to enable you to make phone calls without an additional telephone service.

Pros: One of the biggest advantages of magicJack is a cheap VoIP service fee. With around $30 to $35 annual fee, you can make unlimited local and long distance phone calls to mobile phones and landlines in US, Canada, Puerto Rico and US Virgin Islands. However, be aware of the hidden costs that might come with the service such as taxes, fees in addition to the annual service fee, the cost of equipment, etc.

It’s also very simple to set up.  Simply connect your computer or ethernet port to your phone through magicJack and power it, you are ready to call. (See setup diagram)

Cons: If you are a busy multitasker, you might be disappointed by magicJack as it only works on a high-speed Internet connection such as cable modem and DSL. We’ve heard customers encountered issues such as program crashing when they tried to run multiple tasks on their computers. And let’s be honest, who doesn’t normally have more than one program running at once.

Another common complaint is that magicJack reduces its costs by placing advertisements on users’ computers, which can be unprofessional and distracting. This usually doesn’t happen for regular VoIP services.

For business users, you might find the features provided magicJack limited. Although it covers the basic phone features such as call forwarding/ waiting/ transferring and caller ID, regular VoIP service provides a more comprehensive package including advanced analysis reports and voicemail to text message.

 

So, magicJack or Regular VoIP Service?

It all depends on how you will be using VoIP services. We can’t speak for everyone but the general rule is: if you are just looking for a cheap VoIP solution to call your friends or family occasionally, magicJack is enough to handle your needs; if you are looking for a solution to build a small to medium size business or even a call center, regular VoIP service will be a way more reliable choice in terms of stability and features comparing to magicJack’s.

Although the pricing and setup process of regular VoIP services are not as sweet as magicJack, it’s all going to be paid off from the service and quality you get in the long term. Some customers also consider using magicJack as a supplement rather than replacing the existing service completely. Contact our VoIP specialists for a free consultation today at 800-398-VoIP to find out the best solution for your business.

See a quick comparison between magicJack and regular VoIP service here:

magicJack and regular service

Are you using magicJack? How’s your experience?

cloudspan banner