How To Maximize Collaboration with Microsoft Teams VoIP Phones

May 29, 2024 by jstewart
Microsoft Teams  VoIP Phones

Regardless of your business or industry, collaboration is the key to success. Remote and hybrid work will continue to grow, and with teams distributed in various environments, it is more essential than ever to have the necessary tools and technology to ensure seamless communication and collaboration. Software and products such as Microsoft Teams make this possible for any type of organization. However, do you know how to maximize Microsoft Teams, specifically with the use of VoIP phones to ensure you are utilizing every feature and function to the best of your ability? VoIP Supply is here to help. Let’s review some ways to maximize collaboration with Microsoft Teams VoIP Phones best. 

Before diving into the strategies for optimizing collaboration with Microsoft Teams VoIP Phones, let’s start by grasping their functionality. Microsoft Teams VoIP Phones are specialized tools that seamlessly integrate with the Microsoft Teams platform to deliver voice calling services over the Internet, commonly referred to as Voice over Internet Protocol (VoIP). These innovative phones empower users to engage in calls, join audio conferences, and access various Teams features directly from their office phones.

The first step to maximizing collaboration with Microsoft Teams VoIP Phones is to ensure seamless integration with the Teams platform. This typically involves provisioning the phones within the Teams admin center and configuring them to connect to your organization’s Teams environment. By seamlessly integrating your VoIP phones with Teams, you’ll enable users to access all the collaboration tools they need from a single interface.

When considering what VoIP Phones you may want to use, you do not need to have specific Microsoft Teams Phones. However, if you have phones that are certified for specific use with Microsoft Teams you will be able to access and utilize every feature and function available on the platform. 

Several popular and reliable brands have options for Microsoft Teams-Certified VoIP Phones. Here are a few examples:

Yealink: These Microsoft Teams-Certified VoIP Phones provide seamless integration with Microsoft Teams, delivering high-quality audio, intuitive interfaces, and advanced collaboration features to enhance business communication.

Yealink’s MP58 Microsoft Teams Phone was developed so that your team can stay connected while working away from their desk. The MP58 is enhanced with HD voice and delivers some of the best audio quality.

HP/Poly: These Microsoft Teams-Certified VoIP Phones offer exceptional sound quality, robust security features, and seamless integration with Microsoft Teams, ensuring reliable and efficient communication solutions for businesses.

The Poly CCX 400 PoE Business Media Phone for Microsoft Teams Is a revolutionary phone designed for the entry-level user or the common area. It is a touchscreen desktop phone with a 5-inch display that combines ease of use, high-end features, and design with native Microsoft Teams interoperability. 

AudioCodes:  These Microsoft Teams-Certified VoIP Phones combine superior audio performance with advanced management tools, providing a seamless and efficient communication experience tailored for Microsoft Teams users.

The AudioCodes C470HD PoE Total Touch Phone is a high-end, Total Touch native Microsoft Teams executive business phone, featuring a remarkably clean and intuitive design with a graphical portrait 5.5” color touch screen and a virtual keyboard.

Once your VoIP phones are integrated with Teams, it’s time to leverage their collaboration features. Encourage your team to make use of features like one-touch calling, presence indicators, and voicemail transcription to streamline communication and enhance productivity. Additionally, explore advanced features such as call transfer, call forwarding, and multi-party conferencing to facilitate more complex collaboration scenarios.

To ensure a smooth collaboration experience, it’s important to optimize the call quality and performance of your Microsoft Teams VoIP Phones. This may involve configuring Quality of Service (QoS) settings on your network, ensuring adequate bandwidth for voice traffic, and troubleshooting any issues that may arise. By prioritizing call quality and performance, you’ll enhance the overall collaboration experience for your team.

Finally, to truly maximize collaboration with Microsoft Teams VoIP Phones, provide training and support to your team members. Offer resources and tutorials on how to use the phones effectively, and be available to address any questions or concerns that may arise. VoIP Supply has Quick Start Manuals, Data Sheets, and other resources available on the Microsoft Teams-Certified Devices Pages..

Many organizations are seeing growth and enhanced collaboration when utilizing Microsoft Teams and VoIP technology. Take a look at this real-life use case from Elite Development and Construction and see how Microsoft Teams and VoIP transformed their business. Read the study here. 

Microsoft also offers various resources, some of which can be found here. 

Microsoft Teams VoIP Phones maximize collaboration through seamless integration, feature leverage, and performance optimization. Empower your team for effective communication and collaboration with these game-changing tools. If you have any questions or comments leave them below, chat with one of our VoIP Experts at, or call us at 1-800-398-8647. 

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